How to make meetings more effective

Want to become more efficient in your meetings? Here is one simple tip:

Seriously, it can move the needle.

Why is an agenda helpful?

Setting up an agenda for a meeting is not only helpful for your participants, it is also helpful for yourself.

  • You become very clear about your meeting goals
  • You become clear about your outcomes
  • Clarity will help you to manage time better and guide discussions
  • Your meeting participants will have the right expectations
  • Your meeting participants get a chance to prepare

What to consider when setting up an agenda

  • Be precise
  • Be short
  • Include the purpose
  • Include ideal outcomes


An example for an agenda

Research Review Meeting
Purpose
: Sharing key findings of the latest customer research to identify pain points with product XYZ
Goal:

  • Collect questions for additional research needs
  • Align on tasks for improvements

Prepare: Nothing


When should you send an agenda?

An agenda should be part of your meeting invite. This way, you will give participants an option to make an informed decision about the importance of the meeting. They can also find an alternative representative in case of a conflict.

Are there meetings that don’t require an agenda?

An agenda is your guideline for your discussion. I encourage you to make setting an agenda a habit, even for short or regular meetings. It won’t take much time but it will help you to stay focused and make the most out of your time.